Application for Exhibit Space
Appraisal Today 2005 Conference,
Expo: August 11-12, South San Francisco, CA
More exhibiting information, including exhibitor list
Download attendee conference brochure
Date _____________
For more information contact Ann
O'Rourke, conference organizer
E-mail ann@appraisaltoday.com
Phone 800-839-0227
Fax 800-839-0014
Postal mail: 2033 Clement Ave., Suite 105, Alameda, CA 94501
www.appraisaltoday.com
Company name ___________________________________
Reserve (#) ____ exhibit booth(s) for the Appraisal Today 2005 conference
Preferred locations:
1.______ 2.______ 3.______ 4.______
We prefer to be close to: __________________________________________________________________
Away from: __________________________________________________________
Classification of products or services (i.e., software, E&O insurance)
____________________________
Description of products or services to be exhibited (up to 65 word
description):
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
Fees are $1,000 per 8 foot by 10 foot booth
Enclosed is a check for booth rental $ __________
Or, charge credit card:
___ Visa ___ Mastercard ___ American Express
Number:_____________________________ Expiration date: ___________
Name on credit card: ___________________________________
List representatives (Show names as they are to appear on badges)
_______________________________________________________________________________________
_______________________________________________________________________________________
Company name for signage and identification badges:
Company name ____________________________
City ____________________________ State _____ Zip _____________
Company information for Conference Program and Exhibitor lists
Company name ____________________________
Street address: ______________________________________________
City ____________________________ State _____ Zip _____________
Phone: _______________________ Fax _____________________
Web site link _____________________ E-mail address ________________
Send space confirmation and exhibitor's kit to:
Name and title ____________________________
Company name ____________________________
Street address: ______________________________________________
City ____________________________ State _____ Zip _____________
Phone: _______________________ Fax _____________________
Email address of person coordinating exhibits ___________________________
I have read and agree to abide by the Exhibitors Rules and Regulations
Name __________________________________
Signature ________________________________
Appraisal Today 2005 Conference Exhibit Floor Plan
Enlarged
PDF
version of floor plan
36 booths have
been sold!! 7 booths left!!
Booths available: 33, 37, 38, 39, 40, 41,
42, 43
Please fill out and return with check or credit card authorization to:
Real Estate Communication Resources (RECR)
2033 Clement Ave., Suite 105
Alameda, CA 94501
Phone: 800-839-0227
Fax: 800-839-0014
www.appraisaltoday.com
info@appraisaltoday.com
For more information, contact Ann O’Rourke, Exhibit Manager
800-839-0227 or ann@appraisaltoday.com
Exhibitor's Rules and Regulations
Exhibit Hours- August 11 - 7:30 AM to 6 PM (Sessions start at 8:30AM and end at 5PM)
- August 12 - 7:30 AM to 4 PM (after the last break)
- Move-in - noon to 5 PM August 10 (later move-in time available if needed)
- Move-out - 4 PM to 6 PM - August 12
- Education session hours:
- Thursday, August 11, 8:30AM to 5 PM, with 1 hour & 30 minutes for lunch
- Friday, August 12, 8:30AM to 5 PM, with 1 hour & 30 minutes for lunch
- Breaks will be staggered to allow for more continuous traffic at exhibits
- 2 day business license for South San Francisco ($100 value)
- 6 foot table, 2 chairs, waste basket, ID sign
- Draped booth, 10 ft. wide by 8 ft. deep
- Listing on web site and Exhibitor list (handout) - Name, description (up to 65 words), link.
- Emailed list of attendees 2-3 weeks prior to the conference and after the conference (Invaluable!)
- Electrical service to the booth is not included.
- The conference center cannot receive your shipment. Please ship to your hotel or use Pacific Convention Services.
- When we receive your application and payment, your booth confirmation will be sent to you. An Exhibitor’s Kit will be emailed to you.
- Our Trade Show Management Contractor is Pacific Convention Services, Inc. - www.pcs-ca.com .
- DSL service is available from the conference facility, South San Francisco Conference Center.
- If you will be selling anything taxable in your booth, you will need a 2-day sales license from the City of South San Francisco. An application will be sent to you. Appraisal Today will pay the fee and handle the paperwork.
Application
Application for booth space must include all the information on the Application for
Appraisal Today 2005 Conference Exhibit Space form, contain the information requested, and be executed by an individual who has authority to act for the applicant/exhibitor.
Real Estate Communication Resources (RECR) (dba, Ann O'Rourke), the Exhibit Manager and Conference Organizer, reserves the right to reject, in whole or in part, and at any time, any exhibit of any individual, which in its opinion is objectionable to Exhibitors or others. No liabilities or damages whatsoever against RECR or any of its representatives, agents or members shall be incurred because of such rejection.
Payment
Full payment must accompany the application in order to receive a confirmed booth space.
Booth Assignments
Space is assigned on a first-come, first-paid basis. If spaces you select are taken, exhibition management reserves the right to assign the next best available space. RECR also reserves the right to relocate an exhibitor or modify the floor plan as deemed necessary.
Exhibit Manager
The Exhibit Manager is Real Estate Communication Resources (RECR), the publisher of Appraisal Today newsletter.
Exposition contractor
The official exposition contractor for the Exhibit Hall is Pacific Convention Services
454 Las Gallinas Avenue
San Rafael, CA 94903
Telephone: 415-491-0141
Fax: 415-491-4720
www.pcs-ca.com
Agreement to Conditions
Each Exhibitor and employees of Exhibitor agree to abide by these conditions, it being understood and agreed that the sole control of the exhibit hall rests with RECR.
Cancellation and refunds
- Up to July 1 - full refund
- July 2 to July 25 - 50% refund
- July 26 and later - no refund
All cancellation notices must be received by the due date at 5:00 p.m., Pacific Time, such cancellation to be effective when written notice thereof is received by RECR. In the event of such cancellation, all rights, duties, liabilities, and obligations hereunder shall thereupon terminate and RECR agrees to return to Exhibitor any rental fees paid by it to RECR. No refund will be made if notice of cancellation is received after the time described above, unless the space has been resold, in which case the Exhibitor will be entitled to a refund less the service charge.
Default Occupancy
Any Exhibitor failing to occupy space contracted for is not relieved of the obligation of paying for such space at the full rental price, and RECR shall have the right to use such space as it sees fit to eliminate blank space in the exhibit hall, provided such booths space is not occupied
prior to one hour before the official show opening.
Right of property removal
RECR reserves the right to remove from the premises any or all of the property of the Exhibitor should the meeting be
cancelled or relocated or should the licensee violate any of the conditions of the Exhibitor's Contract. This right may be exercised without prior notice.
Assignment and use of booth space
RECR will attempt to assign exhibit booth space according to the applicant's sequence of space preferences. We reserve the right to assign alternative space. Once space has been approved, no exhibit may be moved without the mutual consent of RECR and the exhibitor.
No exhibitor shall permit any other company or affiliate or representative other than his own to use the space allotted to him. Co-participation by any other company or companies or their representatives in space assigned to the original application must be by written permission of RECR and shall be subject to an additional rental charge.
Whenever possible, RECR shall try to locate competing firms or organizations in separate areas of the Exhibit Hall. Those firms or organizations wishing to locate in proximity to each other will be given all possible consideration.
Exhibit booths
Exhibit booths shall be ten (10) feet wide and eight (8) feet deep. Booths may be purchased singly or in multiples of 10 feet. Standard pricing will prevail for multiple booths. Standard back and side draping, plus one identity sign, will be included in the booth rental fee. The exhibitor shall be responsible for special order signs and other furniture, services, and supplies necessary to his individual booth display.
No exhibitor may obstruct the view of an exhibit in an adjoining exhibitor's space nor permit such exhibit to be placed or operated in any manner objectionable to adjacent or surrounding exhibits, in the opinion of the Exhibit Manager.
Exhibitor agrees to conduct its operation in a manner which is not improper or offensive to good taste as determined by RECR. Upon demand by RECR, exhibitor agrees to remove any objectionable exhibit or display or to terminate any objectionable activity.
Protection of the facility
Exhibitors will be held responsible for any damage done to the building by them or their employees. No nails, tacks, or screws should be driven into the walls, floors, or woodwork of the building; no materials may be hung from ceilings or walls or affixed to columns. Delivery, packing, unpacking and assembly of exhibits shall be done only in designated areas and in conformity
with direction of RECR and exhibit facility Manager or their assistants.
Cleaning
RECR shall be responsible for cleaning aisles and the general area of the Exhibit Hall; individual exhibitors shall be responsible for cleaning their own exhibit area.
Union labor
The Exhibitor's Kit will include information on the use of union labor.
Installation and dismantling
All exhibits must be installed and the booth area clean and presentable a minimum of one hour before the official opening time. No dismantling of exhibits will be permitted before the posted time.
Demonstrations and entertainment
The exhibitor is permitted to demonstrate equipment and to make informational presentations regarding his product or service in his booth. However, other attention-getting devices in the form of entertainment or amusement must be approved by the Exhibit Manager prior to the start of the Convention. Only such activities which, in the estimation of the Exhibit Manager are in keeping with the professional deportment of the Exhibit Hall will be permitted.
Exhibitors will not make any verbal announcements or operate any phonographs, radios, or other electrical or mechanical devices in a noisy or otherwise
disruptive manner, in the opinion of the Exhibit Manager, and raffles or other promotional measures that require attendees to be present at a specific location or a specific time must be approved by the Exhibit Manager.
Safety
The Exhibitor agrees to comply with local fire and safety regulations.
Distribution of Printed Matter
Neither Exhibitors nor non-exhibitors shall distribute to the meeting delegates printed matter, samples, souvenirs and the like, except from within rented space. Special distribution of such material elsewhere must by approved by RECR.
Admission
Admission to the Exhibit Hall will be by convention registration badge only. Exhibit Hall monitor personnel will be instructed to refuse admission to anyone not wearing a participant's badge.
Security
Every reasonable precaution will be taken to protect property during the installation, show and removal periods. However, neither the management, Service Contractor nor the management of South San Francisco Conference Center is responsible for the safety of the property of exhibitors from theft, damage by fire, accident, vandalism or other causes.
Insurance
Exhibitor acknowledges that RECR does not maintain insurance covering Exhibitor's property and that it is the sole responsibility of Exhibitor to obtain business interruption and property damage insurance covering such losses by Exhibitor.
Cancellation of Conference
Upon cancellation of meeting, the liability of RECR shall be limited to a refund of the rental fee.
Liability
RECR undertakes no duty to exercise care, nor assumes any responsibility for the protection of the property of the Exhibitor or its representatives, or of property used in connection with the exhibit from theft or damage or destruction by fire, accident or other cause. Small and easily portable articles shall be properly secured or removed after exhibition hours and placed in safekeeping by the Exhibitor. Any protection exercised, in fact, by RECR shall be deemed purely gratuitous on its part and shall in no way be construed to involve it in liability by the Exhibitor.
RECR shall not be liable for the fulfillment of this agreement as to delivery of space, if non-delivery is due to any of the following causes: destruction of or damage to the building or the exhibit area by fire or acts of God; acts of a public enemy; strikes; the authority of the law; or any cause beyond its control. RECR will, however, in the event it is not able to hold an exhibit for any of the above named causes, reimburse Exhibitors pro rata on any rental fee paid.
Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save Real Estate Communication Resources and the exhibit facility and Pacific Convention Services, its owners and affiliated companies, and all employees and agents thereof (hereinafter collectively called "Indemnities") forever harmless against all claims, losses and damages to persons or property, governmental charges or fines and attorneys fees arising out of or caused by Exhibitor's installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole negligence of the Indemnities and their employees and agents.
In addition, Exhibitor acknowledges that RECR and the Indemnities do not maintain insurance covering Exhibitor's property and that it is the sole responsibility of Exhibitor to obtain business interruption and property damage insurance covering such losses by Exhibitor.